General Planning VS AI Planning

When to use AI Planning on Yoplanning.pro?

AI Planning plays a crucial role in strategic and flexible business planning. It is useful in several scenarios, particularly when there is uncertainty surrounding the execution of an activity. Here are some concrete situations for which potential planning is ideally designed:

1. Uncertainty about whether an activity will take place: If you have doubts about whether an activity will actually take place on a given date, AI scheduling is your tool of choice. For example, if you are offering several activities on the same day but are unsure which one will take place based on demand.

2. Flexible Resource Management: When you have limited resources (staff and equipment) and multiple activity options, AI scheduling allows you to plan for different scenarios without affecting your daily schedule. This maximizes resource efficiency while waiting for session confirmation.

3. Sales and Booking Optimization: Use AI scheduling to list all the activities you want to offer. As soon as an activity is sold or booked, it is automatically transferred to the master schedule, ensuring that resources are properly allocated.

How does AI Planning facilitate activity management?

• Activity Management Automation: Once an activity listed in the AI schedule is sold, it automatically moves to the general schedule and becomes the priority activity. This simplifies the decision-making process regarding resource allocation.

• Invalidation of Unselected Sessions: Activities that are not sold or that can no longer be completed due to the selection of another session are automatically invalidated in the AI schedule. This avoids unnecessarily blocking resources that could be allocated elsewhere.

Best Practices for Using AI Planning

• Foresight and Flexibility: Plan with flexibility by using AI scheduling to anticipate different possible scenarios. This allows you to remain flexible and responsive to your customers' requests and confirmations.

• Clarity and Organization: Maintain a clear distinction between confirmed activities in your master schedule and AI options. This helps you have an organized and precise view of your commitments and availability.

• Update and Review: Regularly review your AI schedule based on changing demand, confirmed bookings, and changes in resource availability. Proactive updating will help you maximize resource utilization and improve customer satisfaction.

By integrating AI planning into your planning process on Yoplanning.pro, you adopt a strategic approach that optimizes the use of your resources while maximizing your sales opportunities. This strengthens the efficiency and responsiveness of your managed activity management.