How to change the time of repeated sessions on Yoplanning?

🌟 Introduction

Have you created a recurring activity and realized you need to adjust its schedule? Be careful: in Yoplanning, it's essential to do the right thing to avoid affecting the entire schedule or changing sessions already booked by clients. This guide takes you step by step through two possible scenarios: modifying the entire block of repeats or just a specific date.

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🔹 Identify your need

Before taking any action, ask yourself this question:

✅ Do you want to change the schedule of all future repeating occurrences? or ✅ Do you want to change the schedule of a single specific date without affecting the others?

👉 The answer determines the next steps.

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🔹 Edit all repeating sessions

If you want to change the time for all future sessions (for example, every Tuesday moves from 6pm to 7pm), here's how:

1️⃣ Go to the schedule and click on one of the repeating sessions. 2️⃣ Click Edit. 3️⃣ Open the Repeat section. 4️⃣ Change the time in the Repeat section (e.g., change 6:00 PM to 7:00 PM). 5️⃣ Click Save. 6️⃣ A pop-up will appear with two questions:  ✅ Do you want to apply this change to all repeating sessions? → Yes  ✅ Do you also want to apply this change to sessions that already have participants? → Yes or No depending on your needs.

👉 Result: All future repeat sessions will use the new time. 💡 Tip: This change replaces the old times, so be sure of your decision before confirming.

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🔹 Edit only a specific session

If you want to change the time for a single specific date (for example, exceptionally move a Tuesday forward at 5 p.m.), follow these steps:

1️⃣ Go to the schedule and locate the session in question. 2️⃣ Click Edit. 3️⃣ Open the Date and Time section (do not touch the Repeat section). 4️⃣ Only change the start and/or end time for this specific session. 5️⃣ Click Save. 6️⃣ A pop-up will appear with two questions:  ✅ Do you want to apply this change to all repeat sessions? → No  ✅ Do you also want to apply this change to sessions that already have participants? → No

👉 Result: Only this session is modified, all others remain unchanged. 💡 Tip: Ideal for handling a one-off exception (holiday, special event, etc.) without disrupting the rest.

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⚠️ Attention: understand the pop-up carefully

🚨 The pop-up that appears after clicking Save asks you where to apply your changes. 🚨 If you answer Yes, you impact all rehearsals. 🚨 If you answer No, you limit the change to the individual session.

👉 Take the time to read carefully before clicking.

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✅ Best practices

✔ Always check which section you are editing: - Repeat for all events - Date and time for a single event

✔ Before confirming, carefully consider the impact of your pop-up responses. ✔ If necessary, make a screen saver or note down your changes so you can revert to them if necessary.