Integration of Pennylane with Yoplanning
Pennylane's integration with Yoplanning allows you to automatically synchronize three types of accounting entries: the cash journal, invoices, and the miscellaneous operations journal (OD). Here's a simplified guide to understanding how each element works.
Prerequisites
Pennylane Subscription: Your Pennylane subscription must include at least the "Essential" package.
API Key: You must obtain a Pennylane API key with the "ledger" scope to access the necessary endpoints.
API Token: Generate the token in Pennylane and send it to Yoplanning support for module activation.
Types of Synchronized Writing
The Cash Journal
Objective: Track cash movements in real time.
Functioning :
Each time a transaction is recorded in Yoplanning (for example, a customer payment), a corresponding entry is automatically created in the Pennylane cash journal.
These entries are associated with identifiers which will be used later for invoice matching.
Frequency: Entries are generated "on the fly", i.e. in real time for each operation.
The Bills
Objective: Generate invoices for each order validated in Yoplanning.
Functioning :
When an order is validated in Yoplanning, the corresponding invoice is automatically generated and recorded in Pennylane.
These invoices are then linked to the cash journal entries via common identifiers to facilitate payment and reconciliation management.
Activation: Invoice generation is triggered only when the Pennylane module is activated.
The Journal of Various Operations (OD)
Objective: To track the turnover (CA) allocated to staff and the fees paid.
Functioning :
This log allows you to distinguish the turnover generated by each member of the Team and the fees paid to them.
Accounting entries are created when a staff member's fees are marked as paid in Yoplanning.
This provides clear visibility into the breakdown of revenue and fee-related expenses.
The information provided in the Pennylane software will allow reconciliations between receipts and invoices. See also the documentation on the OD journal regarding monitor fees.
Future Improvement
Auto-matching: Thanks to the common identifiers between cash entries and invoices, you can easily match in Pennylane.
These features are not yet available in the Pennylane API, but the technical teams have told us that they are in the works, so it's something we should be able to implement as early as next year.
Common Problems and Solutions
API Access Error (403): Check that your API key has the "ledger" scope to avoid any access issues.
Invoices not generated: Make sure that the Pennylane module is activated in Yoplanning.
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