Register a group of participants

Register a group of participants

1. Automatic Registration via the Reservation Module

has. Access the feature

• Open Yoplanning.pro and click on the “Book” button located in the left menu of your interface.

• Create a normal reservation see item entered at the counter

b. Enter the Quantity of Participants

• Enter the quantity of participants you want to register.

• Yoplanning will automatically distribute participants into the different sessions based on the maximum number of people per session.

For example: If you have two boats of eight places each and you register 12 people, Yoplanning will register eight people in the first boat and four in the next, depending on the available capacities.

2. Manual Registration in Yoplanning

has. Access the Session Menu

• Open the session menu and go to "Manage Reservations."

• Select participants with the checkbox to the left of their row.

b. Set the Quantity of Participants

• You can manually set the quantity of participants in the activity.

• Manually distribute the different participants into the different sessions.

• If necessary, you can exceed the capacity of the session, because you are the manager.

Tips for use and Best Practices

• Use Automatic Registration: To save time, use automatic registration if you do not need to manually control the distribution of participants.

• Check Capacity: If you are managing manually, ensure that the chosen sessions have the required capacity to accommodate all participants.

Common Errors or Problems

• Over Capacity: If you manually exceed the capacity of a session, make sure that this is what you want to do and that you have the necessary resources.

• Incorrect Distribution: The error in distribution may occur during manual registration. Always check the distribution before finalizing the registration.

Conclusion

The “Register a group of participants” functionality is an essential tool for any activity organizer. Whether you choose automatic or manual registration, Yoplanning.pro makes this process simple and efficient. Follow this guide to get the most out of this feature and avoid common mistakes.